Session scheduling
First visits, follow-ups, online or in person, based on your availability.
- Synced calendar
- Session types
- Rescheduling without calls
Psychologists and therapists24/7 AIRemote service worldwide
AI agents for psychologists: your calendar in order, your focus on the session
Appointments, reminders and deposits without interrupting your sessions — with clear limits on what the agent never does.
An AI agent for psychologists is an artificial intelligence assistant that answers on WhatsApp, web and email, handles administrative tasks using your information and hands off to a person when needed. AppsySoftware designs it, trains it on your data and has it running within weeks, for psychologists in the US, Canada and Mexico.
⏱️ Every late reply is a customer comparing you with someone else. An AI agent answers in seconds, day and night.
The challenge for psychologists and how an AI agent helps
Psychologists and therapists spend much of the day answering scheduling messages between sessions, and last-minute cancellations hit income directly.
An AI agent schedules, confirms and reschedules sessions, collects deposits if you choose and answers administrative questions. It is configured never to provide therapeutic guidance and to share emergency numbers immediately when it detects a risk situation.
What's included
What an AI agent for psychologists does
Every agent is trained on your real information and rules.
Reminders and cancellation policy
Reminders that include your policy to reduce no-shows.
- Reminder 24 hours ahead
- Patient confirmation
- Clear cancellation policy
Deposits and payments
Sends a payment link or bank transfer details and confirms the session.
- Optional deposit
- Receipts
- Payment records
Limits and risk protocol
The agent gives no therapeutic guidance and shares emergency lines if it detects risk.
- Administrative responses only
- Emergency protocol
- Immediate alert to the therapist
WhatsApp, web and email
The agent answers on your WhatsApp Business number, on your website and by email.
- WhatsApp Business API
- Website chat widget
- Email inbox
Human oversight
You set the limits, review conversations and take over whenever you want.
- Approved responses
- Full conversation history
- Handoff to a person
What changes with an AI agent
No message goes unanswered
Messages at night, on weekends or while you're busy: every one gets a reply.
Your time goes to expert work
AI handles the repetitive tasks; you and your team focus on what takes judgment.
Follow-up that sells
Automatic reminders and follow-ups win back customers you used to lose.
Your questions, answered
Frequently asked questions
Does the agent provide psychological guidance?
No. It only handles scheduling, payments and administrative questions. If someone writes during a crisis, the agent shares emergency lines and alerts you immediately.
How is confidentiality protected?
Conversations are stored encrypted and only you have access. The agent does not request clinical information, and you decide what data is recorded.
Does it work if I practice alone, without a receptionist?
Yes. It's designed precisely for solo practitioners: the agent does the receptionist's work while you're in session.
How much does an AI agent for psychologists cost?
It depends on the channels, the tasks it needs to handle and the integrations with your systems. The assessment is free and you get a fixed-price quote within 24 hours.
Do you work with clients outside Mexico?
Yes. Our team is based in Mexico and works remotely with professionals and businesses across the country and abroad, in both English and Spanish.
Put AI to work in your business
Book a free 30-minute assessment: we'll tell you what to automate first and what it would cost.
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